Japan Visa Application Process for Nepali Applicants

Step 1: Determine Your Visa Type

Identify the purpose of your visit to select the appropriate visa category:

• Short-Term Stay (up to 90 days):

  • Tourism

  • Visiting relatives or friends

  • Business meetings or conferences

• Long-Term Stay:

  • Work

  • Study

  • Dependent (joining a family member)

  • Designated activities (e.g., cultural exchange)

Note: Each visa type has specific requirements and documentation.

Refer to Visa Types

Step 2: Prepare Required Documents

A. Documents Provided by the Applicant

• Valid Passport: Must have at least two blank pages and be valid for the duration of your stay.

• Visa Application Form: Completed and signed. Download Form

• Photograph: Recent passport-sized photo (45mm x 35mm) taken within the last six months.

• Flight Itinerary: Proof of round-trip flight bookings.

• Accommodation Details: Hotel reservations or invitation letter from a host in Japan.

• Financial Proof: Bank statements, income tax returns, or other documents demonstrating financial stability.

• Employment/Student Status Proof:

  • For employees: Employment certificate and leave approval.

  • For students: Enrollment certificate and No Objection Certificate (NOC) from the institution.

• Additional Documents: Depending on the visa type, additional documents such as marriage certificates, birth certificates, or letters of guarantee may be required.

B. Documents Provided by the Inviting Person/Organization in Japan (if applicable)

• Invitation Letter: Stating the purpose and details of the visit.

• Letter of Guarantee: If the inviter is sponsoring the trip financially.

• Certificate of Eligibility (COE): Required for long-term stays. Obtained by the sponsor in Japan from the Immigration Services Agency.

Note: All documents must be issued within three months prior to the application date.

📅 Step 3: Submit Your Application

• Where to Apply: Submit your application to the Embassy of Japan in Nepal or through an accredited agency.

• Appointment: Schedule an appointment if required.

• Submission: Provide all necessary documents in the prescribed order.

Note: Applications cannot be submitted within Japan.

💳 Step 4: Pay the Visa Fee

• Payment Method: Visa fees are typically paid in cash in the local currency at the time of application.

• Fee Amount: Varies depending on the visa type and duration. Confirm the exact fee with the embassy or application center.

⏳ Step 5: Wait for Processing

• Processing Time: Standard processing takes approximately five working days from the day after submission.

• Additional Time: Some applications may require additional processing time if further documents or interviews are needed.

Note: Processing times may vary based on individual circumstances.

Step 6: Collect Your Passport

• Notification: You will be informed when your passport is ready for collection.

• Result: Collect your passport in person or through the method specified during application.

Note: A visa does not guarantee entry into Japan; final admission is determined by immigration officers at the port of entry.

🔗 Useful Resources

• Embassy of Japan in Nepal – Visa Information

• Ministry of Foreign Affairs of Japan – Visa Procedures

• VFS Global – Japan Visa Application Centre